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Our pregnancy center thrives on our exceptional volunteers. We’re constantly looking for help with everything from Client Advocates, Nurses, Materials Goods Organizers, Cleaners, and more.
We’re hiring!
We’re looking for an Office Manager. If you or someone you know has about 20 hours per week available, please share this page with them.
Job Title: Office Manager – Part-Time
Summary: The Office Manager (OM) oversees the Center’s accounting, human resources, IT, and administrative functions, interfaces daily with staff and clients, and provides general operational support to the ED.
Reports To: Executive Director
Requirements
- High School Diploma or equivalent. Preference will be given to applicants with advanced education.
- 1-3 years of effectively coaching/training/supervising others
Qualifications:
- Perform in a fast-paced environment
- Self-starter with problem-solving skills
- Remain flexible, available, and teachable; patient and pleasant in stressful situations
- Strong organizational skills; ability to juggle multiple tasks and priorities
- Excellent written and verbal communication
- Advanced computer skills; Proficiency in QuickBooks, Microsoft Office suite, and the Google equivalent
- Effective in learning and mastering new things• Associate degree; bachelor’s preferred
- Lift a minimum of 25 pounds; sit or stand for several hours at a time
Responsibilities:
- Receive, process, and acknowledge donations from financial giving partners. Maintain accurate data in our donations database.
- Administration: Supports organizational procedures and systems for Center administration, including maintaining records, managing documents, office equipment, and supplies. Assists with bulk mailings.
- Accounting: Performs bookkeeping duties such as accounts payable and accounts receivable, conducting payroll, and creating expense reports.
- Human Resources: Coordinates staff job recruiting, onboarding, and exit interviews. Confidentially maintains personnel files and other employment records.
- IT: Liaises with vendors and others to ensure systems are secure and staff can work as efficiently as possible.
- Communication: Assist with answering phones and greeting clients. Initiate calls to vendors, clients, donors, and other constituencies as needed.
- Leadership: Maintains an effective office atmosphere through the exercise of personal leadership, a good example, and strong proactive communication. Demonstrates strong independent judgment and problem-solving skills daily.
- Abide by the Center’s policies, procedures, rules, and employee handbook at all times.
- Other duties as assigned by the ED.
This Position Description describes the general nature of the job only and is not an exhaustive list of the responsibilities, the required knowledge, skills, abilities, or working conditions.
Hours: Monday-Friday 10 am – 2 pm. These terms are subject to change based on the needs of WPC.
Pay: Negotiable based on experience.
The intent of this job description is to provide you with a general summary of the duties and responsibilities of your job; you may be required to perform additional tasks related to this job description.
TO APPLY, please send a current resume and cover letter to director@wpc.life.
